Exclude these keywords Use a range. Social Security Number. Last Known Residence City. ZIP Code. Start at the end. Our social security death index records are integrated with the other GenealogyBank online collections for the most robust family history research tool. Social Security Death Index Search Tips Name searches in the Social Security Death Index are processed against three fields of data—the first and last names of the deceased, and his or her middle initial or name.
Only the first letters of first names are shown in the death index records and only middle initials are recorded. To search for ancestors with names more than 12 letters use only the first 12 letters to avoid getting an incorrect not found error. Search for your married female ancestors by their married names vs. Keep in mind that before Social Security numbers SSNs were linked to death records, someone might be missing from the index if the Social Security death benefit was never requested, there was an error on the form requesting the Social Security benefit, or an error was made when entering the information into the SSDI database.
A state-by-state summary of how to obtain vital statistics information is listed in Appendix H. The National Center for Health Statistics, Centers for Disease Control, maintains a Web site with information on how to obtain vital records from each state and territory. The site also includes a PDF printable version of the information. You can search for more than one person at a time and under different aliases as well.
This service is free and available to the public. If a client is reported dead, you can immediately request a copy of the death certificate. Death certificates. Request a death certificate for all clients who are reported deceased by any information source.
A death certificate assures you that a client is actually dead and includes the cause of death. Toward the end of your follow-up period, it may be helpful to check for death certificates for all unlocated clients. County coroner's office.
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In certain circumstances, it is possible to access the County Coroner 's Office directly to find out whether a client has died. Records of any person who did not die in a hospital or of natural causes in the presence of a physician will be found in the Coroner's office. You may be able to obtain the information either by phone or in person.
Note : There may be a time lag of several months before a death is recorded at the county recorder's office and an even longer time lag before the death is recorded at the state level.
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If a client is thought to be dead but a request for a death certificate from the state or county health department produces no results, an alternative information source is the Social Security Death Index SSDI. SSDI lists only those deaths that have been reported to the Social Security Administration and, as such, it has limitations. It is not a complete index to all deceased individuals who have held Social Security Numbers.
However, it is often useful and easy to access via the Web. Social Security Death Index on the Web. Two sites, RootsWeb. The information provided includes: birth date, death date, last residence, and state where that person's social security card was issued. Both sites provide information about how current their listings are. The National Death Index NDI is a central computerized index of death record information on file in state vital statistics offices. Working with these state offices, the National Center for Health Statistics established the NDI as a resource to aid epidemiologists and other health and medical investigators with their mortality ascertainment activities.
NDI is available to investigators solely for statistical purposes in medical and health research. It is not accessible to organizations or the general public for legal, administrative, or genealogy purposes.
If it appears that the client has been involved in litigation, it can be worthwhile to check court records. The courts local, state, and federal keep indexes of all filed cases, both civil and criminal. The indexes are kept in computer databases, in card files, on microfiche, or in ledgers. Criminal cases are listed by defendant; bankruptcy cases, by petitioner; probate actions, by the decedent's name. Civil suits are listed alphabetically by either plaintiff or defendant. To search the indexes, it may be necessary to go to the court and tell the records or docket clerk that you would like to examine the dockets index.
Many courts provide information on their Web sites about current or recent cases. Use a search engine to search for your county, state, and the word "court. Current cases are on this site and you can look up names in both criminal and civil cases. Look for options such as case, name, or party search people involved in court cases are often referred to as "parties". On other sites, you can only look up cases by date usually referred to as the court calendar or the court schedule , but within a certain date you can use your browser's "find" or "search-in-this-page" function to look for a specific name.
In some cases, the court orders a garnishment or assignment of wages for non-payment of child support, to pay a fine or restitution, or to settle a debt. A court-ordered garnishment will be on file at the county clerk's office. The file will be indexed by date and alphabetically by the name of the person whose wages were garnished.
In addition to the name, the file should include his or her place of employment, the amount garnished, and the name of the aggrieved party. If you need to search extensively in legal records, then the use of a search service such as LexisNexis or ChoicePoint is advised. See Section 5. The primary purpose of The Salvation Army's Missing Persons program is to reunite people in families who wish to find each other. All inquiries should be directed to the Territorial Missing Persons office serving the state where the inquirer lives.
The Salvation Army does not charge for the cost of its search service. This fee covers the cost of setting up the case only. There is no charge for search efforts or follow-up services. Further contributions to help offset the cost of the service are welcome. VA, VA, S. Western Territory East Ocean Blvd. Churches, synagogues, and other places of worship may provide information that is useful in locating clients.
Always check any religious agency your client listed in the Locator Form. When calling, introduce yourself, the organization, and the study. Larger religious institutions often have specific people in charge of outreach to youth or to the homeless. Find out who would be most likely to know your client and speak to him or her. Ask for the most current address and telephone number for the client. If the information is not provided, ask if a message can be relayed to the client to have him or her call the study.
If the client is not known to visit any churches, synagogues, and other places of worship, check those in the client's present or previous neighborhood. They may operate store-front drop-in programs, counseling centers, soup kitchens, or other services for needy clients. Because of the federal Driver's Privacy Protection Act see Appendix I , all states have restrictions on who can obtain driver's license information.
While federal law prohibits evaluators from obtaining personal information i.
Some states do not release personal information even with signed consent. Since both federal and state laws allow for substantial financial penalties for violation of the regulations, it is imperative that you adhere to the laws of each state when utilizing DMV records for client locating. Contact the DMV in your state prior to the start of your study to obtain the most current policies, copies of required forms, and fee requirements. The DMV report will supply one or more addresses, each associated with a date when 1 a license was issued or renewed, or 2 an accident or incident was reported.
You may find an address that is more recent than the one in your files.
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Letters should be sent to all addresses you haven't already tried. Even when an address on the DMV report is older than the one in the files, it is often worthwhile to send a letter there. Someone who knows the client may still live there, or the post office may be able to provide a forwarding address. In addition to an address, the report will provide the client's birth date and the driver's license or ID number and date of expiration. The DMV will also record whether the client turned in his driver's license in another state in order to get a new license there.
If so, you may need to review the client's locator to determine whether there are addresses or phone numbers listed for the new state. Requesting DMV information from the new state may become impractical, as you will no longer be able to obtain the client's written consent prior to the records request. In the aftermath of the September 11, , terrorist attacks, the branches of the military suspended their active duty worldwide locator and directory services. Currently, only active military, civilian employees of the military, national guard, retired military, and family members can gain information about a soldier or sailor's current duty station.